March 4, 2021
Dear Hayes Parents,
It was so refreshing to have students back in the building this week! Our in-person students did an amazing job wearing their masks, socially distancing, and following our safety protocols. Students also came to school prepared and ready to engage in their learning for the day. Please follow us on Twitter @Hayes_Middle to view some photos of our limited in-person students engaging in their learning. At this time, we want to extend a thank you to our parents for helping to ensure a strong, safe start with our limited in-person return this week. We are looking forward to another great week next week!
For our limited in-person return families, we have been reminding students during lunches of our hat/hood policy in the building, which is essentially no hats and hoods on while in the building. We understand it’s cold outside, so we are flexible with hats and hoods during the mornings and after coming in from recess. Beyond mornings and recess, we ask that hats and hoods remain off during the school day. In addition, we were allowing students to use their phones during passing time this week, so that they could access their limited in-person schedules. Beginning next week, we have informed students that cell phones need to be off and out-of-sight when the school day begins. Students may access their phones during lunch when they are in either the gym or the cafeteria. We appreciate your support in reinforcing these school-wide expectations at home with your student.
In-Person and Virtual Attendance Codes and Updates
For our limited in-person students, we are using two attendance codes to monitor and track in-person attendance: “IP” (in-person participating, present) and “INP” (in-person, not present). These two codes will be used during the hours in which students see their actual teachers in-person. When students are in their Virtual Learning Centers (VLCs), their teachers will be marking either “P” (present, virtually) or “NP” (not present, virtually). Therefore, in-person students that are attending all of their classes--both in-person and virtually in VLCs--will have either a “P” or “IP” marked for each hour when they are here at school. The purpose of these added in-person codes is to help support and expedite contact tracing and emergency purposes.
For our virtual students and for our in-person students on their virtual-only days, nothing has changed with attendance. Teachers will continue to mark “P” or “NP” for virtual attendance and participation.
The district has developed a “Covid Hotline” for parents to report confirmed Covid cases and exposure to confirmed Covid cases. The Covid Hotline number is 517-925-5725. Please use this hotline to report cases, and please also call our office at 517-925-5680.
Return to Learn Survey
As Mr. Ellsworth noted in his text and email correspondences today, please be sure to complete the Return to Learn Survey by noon Friday, March 5th. As noted within the survey, student schedules will have to be adjusted for both in-person and virtual students given the logistical constraints of this situation; adjustments are unavoidable when offering both in-person and virtual instruction. As Dr. Chapin’s email noted yesterday, how the third trimester will start is highly unpredictable at this time. Right now, we can only look at what the data is showing us: a consistent downward trend in positive cases in Eaton county. For now, a great deal of logistical planning will have to take place between now and the end of the month, so we appreciate your timely response to this survey. We will begin calling families that have not made a selection for their student tomorrow and Monday to ensure we are able to plan accordingly for each individual student. We thank you for your support and understanding here.
Hayes Middle School Parent Conferences will be held virtually on Tuesday, March 16th, and Wednesday, March 17th from 4:00 pm - 7:00 pm., and Friday, March 19, 2021 from 12:00pm - 3:00 pm.
Conferences will be utilizing Zoom for the meetings with teachers this trimester. Sign-up through PTCFast.com is now open. Please go to https://ptcfast.com/schools/Hayes_Middle_School_2 for detailed information and to sign up.
Once you have completed scheduling all of your conferences, an appointment confirmation email will be sent. Simply click on the Zoom Conference Link for each teacher (in your email) at your conference time and you will be admitted into the teachers “waiting room” for your personal parent teacher conference. **Please keep your confirmation email as your notice of when your conferences are and to have your zoom links available. The middle school will not have a copy of your conference schedule.
Please also note, that Counselors will also be available during conferences if you wish to make an appointment to speak with a counselor, please email:
Laurel Miller (students last names A-K) firstname.lastname@example.org
Stephanie Taylor (students last names L-Z) email@example.com
Last night, we had a great turnout for school pictures with nearly 300 students coming up to Hayes to have their pictures taken by Geskus. Please note that there will be another opportunity for school pictures and retakes on Thursday, March 25th from 4:30-6:30 here at Hayes in the gymnasium.
Selfies, in-lieu of school pictures, are due to Mrs. Hernandez by March 31st. Please email them to Mrs. Hernandez at firstname.lastname@example.org. Please note that based on new information from Geskus, there are some constraints in using selfies within our yearbook; specifically, these constraints include resolution and other picture quality variables. The best way to ensure your child will appear in the yearbook is to have their picture taken here at Hayes by Geskus.
Girls’ basketball tryouts will be on Monday, March 8th. Tryouts will start with 7th Grade- 3:00 to 5:00 pm followed by 8th Grade tryouts from 5:30 to 7:30 pm. Masks must be worn at all times. Students will have their temperature taken prior to entering the gymnasium. All students wishing to try out must have a valid MHSAA Sports Physical on file in the Hayes Office or have a valid MHSAA Sports Health Questionnaire. Please click the link below for important information on this requirement:
Those are all the updates that we have at this time. Please feel free to reach out if you have any questions or concerns.
Dave and Eric